The Final OSHA Rule on Electronic Submissions

In 2017 OSHA implemented its 2017 final rule on electronic submissions of OSHA logs. This final rule requires certain employers to electronically submit the injury and illness data that they are already required to record on their onsite OSHA Injury and Illness forms.

Analysis of this data will enable OSHA to use its enforcement and compliance assistance resources more efficiently. OSHA believes that public disclosure will encourage employers to improve workplace safety and provide valuable information to workers, job seekers, customers, researchers and the general public. The amount of data submitted will vary depending on the size of company and type of industry.

Establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, and establishments with 20-249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses (see list below) are required to take part in the online recordkeeping.

In 2018, covered establishments must submit information from their completed 2017 Form 300A by July 1, 2018. Beginning in 2019 and every year thereafter, covered establishments must submit the information by March 2.

OSHA has provided a secure website, ,that offers three options for data submission.

  • First, users will be able to manually enter data into a web form.
  • Second, users will be able to upload a CSV file to process single or multiple establishments at the same time.
  • Third, users of automated record-keeping systems will have the ability to transmit data electronically via an API (application programming interface).

Establishments in the following industries with 20 to 249 employees must submit injury and illness summary (Form 300A) data to OSHA electronically

NAICS        Industry

11      Agriculture, forestry, fishing and hunting

22      Utilities

23      Construction

31-33 Manufacturing

42      Wholesale trade

4413  Automotive parts, accessories, and tire stores

4421  Furniture stores

4422  Home furnishings stores

4441  Building material and supplies dealers

4442  Lawn and garden equipment and supplies stores

4451  Grocery stores

4452  Specialty food stores

4521  Department stores

4529  Other general merchandise stores

4533  Used merchandise stores

4542  Vending machine operators

4543  Direct selling establishments

4811  Scheduled air transportation

4841  General freight trucking

4842  Specialized freight trucking

4851  Urban transit systems

4852  Interurban and rural bus transportation

4853  Taxi and limousine service

4854  School and employee bus transportation

4855  Charter bus industry

4859  Other transit and ground passenger transportation

4871  Scenic and sightseeing transportation, land

4881  Support activities for air transportation

4882  Support activities for rail transportation

4883  Support activities for water transportation

4884  Support activities for road transportation

4889  Other support activities for transportation

4911  Postal service

4921  Couriers and express delivery services

4922  Local messengers and local delivery

4931  Warehousing and storage

5152  Cable and other subscription programming

5311  Lessors of real estate

5321  Automotive equipment rental and leasing

5322  Consumer goods rental

5323  General rental centers

5617  Services to buildings and dwellings

5621  Waste collection

5622  Waste treatment and disposal

5629  Remediation and other waste management services

6219  Other ambulatory health care services

6221  General medical and surgical hospitals

6222  Psychiatric and substance abuse hospitals

6223  Specialty (except psychiatric and substance abuse) hospitals

6231  Nursing care facilities

6232  Residential mental retardation, mental health and substance abuse facilities

6233  Community care facilities for the elderly

6239  Other residential care facilities

6242  Community food and housing, and emergency and other relief services

6243  Vocational rehabilitation services

7111  Performing arts companies

7112  Spectator sports

7121  Museums, historical sites, and similar institutions

7131  Amusement parks and arcades

7132  Gambling industries

7211  Traveler accommodation

7212  RV (recreational vehicle) parks and recreational camps

7213  Rooming and boarding houses

7223  Special food services

8113  Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance

8123  Dry-cleaning and laundry services

RiskWise is ready to help with any questions you may have regarding this new reporting requirement.  We are standing by to assist you in completing your submissions.